OCN Northern Ireland
Quality Assurance
Learner Registration & Certification
Registration
Course and Learner Registration
Centre’s can now register their learners with Open College Network Northern Ireland (OCN NI) electronically. Electronic Learner Registration is a simple process which will greatly reduce the need for paper based registration forms and speed up the registration process. This section of the website is fully secured using a Secure Socket Layer which encrypts all information passed to OCN NI. When a document is uploaded, OCN NI staff are informed via email and will then process your learners. This is one of many new services which OCN NI offers which makes the whole learner registration process easier and faster. If you would like to make use of this facility, please contact us on tel: 028 90650200
Please use the Course and Learner Registration Form provided by OCN NI to register leaner’s. Early notification is required to ensure that the necessary documentation can be sent to you and that the award of credit for learners can be completed quickly and efficiently.
How to complete the Course and Learner Registration Form
- Select the units that meet the needs of particular groups of learners. Each group of units selected for an identified group of learners becomes the course.
- Complete all learner details to be registered on this specific course. You must check where NOCN qualifications (or units from NOCN qualifications) are included in the course that learners are registered prior to the qualification accreditation end date (see qualification guide for this information).
For short courses (less than 12 weeks duration) course and learners should be registered within 25 working days from the start date of the course. For all other courses, course and learners should be registered within 40 working days from the start date. If you have any problems complying with these arrangements please contact OCN NI to discuss this. A late registration fee of up to £12 per learner may be charged for non-compliance.
OCN NI will enter both course and learners onto their database from your completed registration documents. The information on the form will be used to generate:
OCN NI will enter both course and learners onto their database from your completed registration documents. The information on the form will be used to generate:
- A Recommendation for the Award of Credit (RAC) form, which will be issued to the Centre Administration Contact.
- An invoice, which will be sent to the Centre Finance Contact. This will be according to OCN NI’s Charging Structure.
Amending Course Runs
Please notify OCN NI of changes to the course. Amendments may include:
- Additional units being added to a course run after you have registered the course with OCN NI.
- If your approved Internal Verifier for the course changes.
- Change to learner details / additional learners.
Our Vision Statement
To be recognised and respected as the leading credit based learning and development body in Ireland, promoting social inclusion, wider participation and community transformation.
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