OCN Northern Ireland
Quality Assurance
Learner Registration & Certification
Certification
Awards
The Recommendation for Award of Credit form (RAC) will be sent to you by OCN NI once your learner registrations have been processed. This form contains details of the units and learners for each course run you have registered. The RAC is used by the tutor and Internal Verifier to recommend the award of credit.
Checklist for completing the RAC:
- Please check that all learners are listed on the RAC and names are spelt correctly. Any amendments to names should be corrected on the RAC form. This is to avoid inaccuracies appearing on learners’ certificates.
- Should a learner’s name need to be added to the course run, please append/email full learner registration details with the RAC.
- The Internal Verifier must initial any changes/additions made to the RAC (except corrections to spelling of learner names).
- In no circumstances should unit information be amended on this form.
- Pre-printed information should not be amended except for spelling mistakes.
- The tutor must clearly indicate all of the unit(s) achieved by each learner. If a learner has previously been awarded credit for the unit(s), this will be pre-printed on the RAC.
- The Internal Moderator must sign the RAC to verify the achievement of credits. This must be an original signature to ensure the process of awarding credit is reliable and robust.
- Your Administration contact will:
- Receive RACs
- Distribute to relevant tutors for completion
- Receive completed forms from tutors, ensuring that the Internal Verifier has confirmed achievement
- Check the RAC form is fully completed
- Return the RAC to the OCN.
Recommendation for the Award of Credit Forms must be returned to OCN NI no later than 15 working days after the internal verification date of the course.
Issue of Certificates
OCN NI will issue certificates for learners who have successfully completed unit(s) within 35 working days of receipt of completed RAC form. This certificate will show the title, credit value and level of units achieved by the learner. If a learner has achieved units from a NOCN Qualification, this will be indicated on the unit certificate. All certificates will be forwarded to your Centre, via a secure route for the attention of the specified contact for distribution to learners.
Re-issue of Certificates
Requests for a certificate to be re-issued should be made in writing to OCN NI. Please follow the process below:
- Your Centre must write to the OCN NI confirming details of lost or incorrect certificates.
- The letter should provide details of the circumstances leading to the loss or destruction of the certificate.
- The letter must formally request a re-issue.
- The letter must also contain the certificate number (which OCN NI can provide), the learner’s correct name, address and date of birth.
On receipt of the letter, OCN NI will authenticate the claim and a replacement certificate(s) will be issued.
Our Vision Statement
To be recognised and respected as the leading credit based learning and development body in Ireland, promoting social inclusion, wider participation and community transformation.
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